Volunteer Roles

Volunteers are needed for the following positions:

Peaks Island

  • Body Marker (5:30-11:00am): Take the 5:45am ferry to Peaks Island. Write the participant number on each athlete’s shoulder or hand after they receive their timing chip. This role involves being focused, able to write legibly, standing for an hour at a time, and being respectful and positive around others. 
  • Timing Chip Aid (5:30-11:00am): Take the 5:45am ferry to Peaks Island.  Assist the timing company by handing out timing chips to swimmers, helping them put chips on swimmer ankles, and assist the timing chip company in packing up and carrying equipment to the boat. This role involved being focused, able to stand and bend for an hour at a time, and being respectful and positive around others. 
  • Beach Greeter (5:30-11:00am): Take the 5:45am ferry to Peaks Island. Greet all athletes as they come onto the beach and direct each swimmer, their kayaker, and the ones lifting the kayaks to the right place. This role involves being welcoming, talking in a loud voice, and be able to direct people to the right location. 
  • Peaks Island Floater (5:30-11:00am): Take the 5:45am ferry to Peaks Island. A floater is an additional volunteer who will be available to help with any task needed on Peaks Island on the day of the event. This could involve filling in for any of the roles on Peaks Island, helping to clear the beach in the morning, and helping to carry swimmer bags to boats, and clean up the beach before heading back to the mainland. 
  • Volunteer Kayaker (5:30-11:00am): Volunteer kayakers are either assigned to a swimmer who is in need of a kayaker or they will assist in monitoring the course. Volunteer kayakers will provide their own kayak, have a whistle for safety, and carry two type III personal floating devices (life jackets) for boater & swimmer.
  • Photographer (6:00am-1:00pm): Take the 6:45am ferry to Peaks Island. Must provide own camera and give the YMCA of Southern Maine the right to your photos. Photographers will be asked to take photo of:
    • Kayaks and swimmers lined up at the ferry terminal
    • Swimmers on the ferry going to Peaks Island and kayakers paddling to the Island
    • Swimmers and kayakers prepping for the swim on the island
    • Swimmers starting the swim
    • Swimmers swimming the event from the media boat

East End Beach

  • Life Guard on East End Beach (7:00am-12:00pm): Will patrol the waters from East End Beach. Must be a certified lifeguard. 
  • Food Tent (7:00am-11:00am): Food Tent volunteers will be in charge of the food set up and distribution to the swimmers once they finish the race. This role involves preparing the food before the race, standing for an hour at a time, cleaning the areas around the food, and congratulating swimmers. 
  • Kayak Loading (8:30am-12:00pm): Help kayakers lift their kayaks out of the water at the end of the race and assist them as they load the kayaks onto their cars. This role involves being able to lift 50 pounds, bending down to catch and lift kayaks, being task oriented, and organized. 
  • Medal Distribution (8:30am-11:00am): At the end of the race, medal distributors will hang medals around the athlete’s neck. This role involves standing for an hour at a time, lifting your arms, and being positive around people. 
  • Parking Attendant (5:30am-1:00pm): Parking attendants will manage the traffic flow down to the event site on East End Beach. This role involves strong communication skills, being detail oriented, and positive around people. 
  • Swimmer Chute Guide (8:00am-11:00am): Guide athletes from the water to the finish line and medical tent as well as keeping non-athletes away from the finish line. This role involves standing for long periods of time, cheering on athletes, lifting athletes should they need it, and being aware of your surroundings. 
  • Timing Chip Aid (8:00am-11:00am): Assist the timing company with the removal of the timing chips from each athlete’s leg. This role involves bending, standing for long periods of time, and staying focused in a busy area of the event. 
  • Water Tent (7:00am-11:00am): Water attendants will help to fill water bottles for each athlete and distribute them at the end of the race. This role involves bending to fill water bottles, passing water bottles to athletes, and being positive around people. 
  • Wet Suit Aid (8:30am-11:00am): Wet suit aids will help unzip the wet suits of each swimmer at the end of the event. This role involves standing for long periods of time, bending, staying focused in a busy area of the event, and being positive around people. 
  • Set-Up (6:00am-9:00am): Set-Up volunteers will aid in all elements of getting East End Beach prepared for the event. This role involves standing for long periods of time, lifting items as needed, and being willing to take direction where help is needed. 
  • Clean-Up (11:00am-2:00pm): Clean-Up volunteers will aid in all elements of clearing East End Beach at the end of the event. This role involves standing for long periods of time, lifting items as needed, and being willing to take direction where help is needed. 
  • East End Beach Floater (7:00am-2:00pm): A floater is an additional volunteer who will be available to help with any task needed on East End Beach on the day of the event. This could involve filling in for any of the roles on East End Beach, helping to clear the beach in the morning, and helping to clean up the beach at the end of the event. 
  • Photographer (8:00am-1:00pm): Take photos on East End Beach of swimmers coming out of the water, crossing the finish line, etc. Must provide own camera and give the YMCA of Southern Maine the right to your photos. 
 

Other Volunteer Roles:

  • Rescue Boat (6:00am-12:00pm): Help monitor the course and pick up swimmers who need assistance. Must have a sea worthy motor boat with a captain. Captain must be able to maneuver boat in tight spaces and quickly from the course to the EMTs on East End Beach.  Boat must be large enough to carry one lifeguard and 3 swimmers at one time.  Must have a marine radio and type III personal floating devices (life jackets) for all people on the boat. First aid kit, mylar blankets, and towels will be provided.
  • Packet Pickup (Day before the event – exact time and location TBD): Help check in swimmers, have them sign waivers, get their packets, and help answer questions.  Must be able to stand for one hour at a time and be friendly.  Experience with the Peaks to Portland Swim is preferred, but not required. MAX 8
  • Swimmer Packet Assembly (One week prior to the event - exact time TBD): Help assemble swimmer packets which include swim caps, kayaker flags, zip ties, t-shirts, etc.  Must be able to stand for one hour at a time and have strong attention to detail. 
  • Life Guard on Rescue Boat (7:00am-12:00pm): These lifeguards will be patrolling the course from a designated rescue boat. Must be a certified lifeguard. 
 
 

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